How to Know When to Upgrade Your Printer (or Copier)

The lifespan of an average office printer is somewhere between 3 and 5 years. However, office managers and small business owners are often hesitant to upgrade their machines “so soon.” Why would you want to upgrade if the old printer/copier still works relatively well?

Think of it like this:

A 10-year-old car with wear, tear and frequent repairs will cost more to operate than a brand-new model which should not require maintenance for the first few years. Likewise, clinging to an older office machine prone to jamming and breakdowns may seem like the cost-effective approach until it begins to erode your budget. The older your machine is, the higher the costs you will pay for basic maintenance and repairs. Inefficient or malfunctioning printers and copiers can lead to frustrating amounts of downtime which add up quickly to a company’s bottom line.

Other factors to consider:

Your Machine No Longer Suits Your Needs

As technology evolves, so does the demand for efficiency, and office machines are no exception. Older printers and copiers may no longer perform all the jobs you need done. These machines tend to slow productivity and cause frustration, but newer machines are compatible with apps and Air Print as well as Wi-Fi, scanning to email, files, and FTP. We believe updated features and ease of use are well worth the investment.

Consolidation is Cost-Effective

In order to give your company a competitive advantage, your office needs an edge wherever it can get it. The development of all-in-one Multi-Functional Printers (MFPs), or copiers, means that one machine can virtually “do it all.” MFPs print, copy, scan and fax – even punch holes and staple for your employees – all with one machine. They can help your office save time and money by improving employee productivity and morale.

Slow Print Speed

Depending on your print or copy needs, your machine might simply be too slow for you. If your employees are constantly waiting for others to finish their print jobs, you might want to consider something faster. Today, manufacturers have increased printing speeds to more than a hundred pages per minute (PPM)!

If you’re looking to upgrade to a new printer or copier, give us a call and talk to one of our experts today!