Streamline your document flow
We all hope that our business grows, but along with that growing business comes growing paperwork. All that paperwork creates questions that need to be answered. How do you find the paperwork quickly when you need it? How do you protect the important paperwork from loss or damage? How do you secure documents so that unauthorized personnel can’t read it? What if customers could look at their own paperwork without you being involved? If you can find the right answers to these questions, you can streamline your document flow and take control of the information in your office. That’s where we come in. Our highly trained and experienced document management specialists can help you find the tools you need to do your job efficiently.
Needle in a haystack
Sometimes finding the document your looking for a few months after it was filed can be like looking for a needle in a haystack. Have you ever wished that Google© could search your filing cabinets for you? Well, maybe they can’t, but we can! Once your documents are scanned in to a computer they become lightweight and searchable with the right tools. From there, it’s easy to do a quick query to find exactly the document your looking for. Even if you already have a network scanner and you’re scanning everything into computers, we can help you get the method in place to index and find everything.
Up in smoke
It may sound like a Cheech and Chong movie, but if you’re storing your documents in a filing cabinet at your office and a fire breaks out, all of those documents are going to go up in a puff of smoke. Did you know that even people who were storing their documents in fire proof cabinets found nothing but ash inside when they opened them after a fire? In a real fire, the temperature inside those cabinets can reach hundreds of degrees, causing the paper inside to spontaneously ignite. So how do you make sure that the information is safe if that happens? Easy, make copies of everything and store the backup copies offsite. Wait, if those documents are paper it could take a long time to make copies and get really expensive! The simple solution is to convert those paper documents into electronic documents that you can make a backup copy of in about twenty minutes for a cost of about ten dollars. Call us and we’ll show you how to make it happen.
Go find your own, I’m busy
I don’t know about you, but I’ve felt like saying that to customers before. We all work so hard to take care of new customers and then get sidetracked finding a document for an old customer. It’s not that we don’t want to take care of the customer, it’s just that we want to lighten the load a bit so we can get more done. Well, our document management specialists can, not only help you find the document your looking for faster, we can even set up a way for your customers to be able to securely find the document they want themselves. Now wouldn’t that be great if they never even asked you to look for the document, then you wouldn’t have to feel guilty for wanting to tell them to go away!